A free initial consultation
Up to 10 meetings with your coordinator
Up to 80 hours of planning time
Unlimited telephone and e-mail support
Budget Planning
Preparation of a draft budget
Budget template and estimates
Organization and Management
Assistance with preparation of “save the date” letter
Maintenance of your checklists, task lists, timelines, and budget
Provision of a wedding weekend timeline for bride, groom, and wedding party
Development of a wedding day schedule for venue site liaison
Site Selection
Scheduling appointments and tours of venues
Accompaniment on evaluation visits to ceremony and reception sites
Handling of contract negotiation
Provision of map and directions to your guests
Family & Attendant Coordination
Assistance with locating wedding party attire
Development and submission of bridal party updates to attendants
Development of a wedding day schedule for family members and attendants
Ceremony Planning
Provision of suggestions for vow and reading selections
Guidance with ceremony and reception etiquette
Ceremony personalization suggestions
Communication of ceremony schedule and music information to officiant and church staff.
Planning and coordination of ceremony and rehearsal.
Floral Planning and Vendor Relationship Management
Pre-screening of florists according to budget, preferences, and season
Negotiation of contract with florist
Management of ongoing correspondence and negotiations
Preparation of “Florist Prep Pack” – includes delivery times and schedules, map to locations, map of floral placements, and map of location water and refrigeration sources
Catering Planning & Vendor Relationship Management
Pre-screening of caterers and pastry chefs
Suggesting menu selections based on overall wedding design
Maintenance of accurate guest count, delivery time, and other detailed information
Suggestion of cake designs and flavors
Schedule and attend food and cake tasting
Confirmation of menu and service details
Development of wedding day schedule for caterer and pastry chef.
Wedding Day Coordination
Managing all décor delivery, installation and setup
Coordination of wedding day transportation for bridge, groom, wedding party, and special guests
Scheduling “dry run” appointment with hairstylists and make-up artist
Distribution of wedding day schedules to all vendors, bridal party, and officiant
Working with all vendors to ensure a smooth day
Providing small snacks to bridal party during preparation time
Maintaining on-hand “emergency kit” to fix unexpected problems
Reception Planning
Assistance with seating chart and room layout
Manage delivery and installation of all decorative elements
Preparation and distribution of reception timeline (to vendors and all appropriate individuals)
Management of tent and chair rental, booking, delivery, and setup (as appropriate)
Preparation of parking arrangements
Ordering of alcoholic beverages
Gathering and assistance with loading and unloading gifts
Managing and overseeing reception events to ensure timeliness
Choreographing receiving line for guests to greet couple
Providing guidance with writing toast and thank you speeches
Discreetly providing comfortable shoes to bridal party
Music and Entertainment
Screening and selecting band according to couple’s criteria
Handling contract negotiations with band or DJ
Assistance with preparation of playlists for reception and cocktail hour
Managing reception timeline (with bandleader or DJ)
Ensure availability of a backup band or DJ in the event of complications
Invitations, Announcements & Other Printed Items
Providing guidance for selecting appropriate words (all printed items)
Booking calligrapher and printer
Photography
Pre-screening and selection of photographer according to couple specifications
Negotiation of contract with photographer
Preparation of “Photographers Prep Pack” – includes a list of “must take” photos, preference of picture styles, special and unique props, schedule of events, and a map of facility
Confirming date and time for formal photos
Ensuring availability of backup photographer in the event of complication
Favors
Assisting with selection of favors
Coordination and arrangement of favors
Gift Giving
Assisting with selection, preparation and assembling of bridal party and parent gifts
Gold
Overview
A free initial consultation
Up to 5 meetings with your coordinator
Up to 40 hours of planning time
Unlimited telephone and e-mail support
Budget Planning
Preparation of a draft budget
Budget template and estimates
Organization and Management
Assistance with preparation of “save the date” letter
Maintenance of your checklists, task lists, timelines, and budget
Provision of a wedding weekend timeline for bride, groom, and wedding party
Development of a wedding day schedule for venue site liaison
Site Selection
Coordination of ceremony setup and event timing
Developing a “day of wedding” schedule for distribution to appropriate individuals
Provision of directions to venue for distribution to guests (requires provision of guest list from clients)
Ceremony Planning
Provision of suggestions for vow and reading selections
Guidance with ceremony and reception etiquette
Ceremony personalization suggestions
Communication of ceremony schedule and music information to officiant and church staff
Floral Planning and Catering Relationship Management
Pre-screening of florists according to budget, preferences, and season
Negotiation of contract with florist
Management of ongoing correspondence and negotiations
Preparation of “Florist Prep Pack” – includes delivery times and schedules, map to locations, map of floral placements, and map of location water and refrigeration sources
Pre-screening of caterers and pastry chefs
Providing suggestions concerning menu selections
Suggestion of cake designs and flavors
Maintenance of accurate guest count, delivery time, and other detailed information
Developing wedding day schedule for caterer and pastry chef
Wedding Day Coordination
Managing all décor delivery, installation and setup
Distribution of wedding day schedules to all vendors, bridal party, and officiant
Working with all vendors to ensure a smooth day
Maintaining on-hand “emergency kit” to fix unexpected problems
Planning and coordination of ceremony and rehearsal
Reception Planning
Assist with seating chart and room layout
Managing delivery and installation of all decorative elements
Preparation and distribution of reception timeline (to vendors and all appropriate individuals)
Management of tent and chair rental, booking, delivery, and setup (as appropriate)
Ordering of alcoholic beverages
Managing and overseeing reception events to ensure timeliness
Choreography of receiving line for guests to greet couple
Providing guidance with writing toasts and thank you speeches
Discreetly providing comfortable shoes to bridal party
Music and Entertainment
Providing assistance with preparation of playlists for reception and cocktail hour
Management of reception timeline (with bandleader or DJ)
Photography
Preparation of “Photographers Prep Pack” – includes a list of “must take” photos, preference of picture styles, special and unique props, schedule of events, and a map of facility
Providing confirmation of date and time for formal photos
Silver
Day of Coordination
This package includes “day of” coordination. I will work with you up to a month prior to your big day. I will assist you on the final details of your ceremony and assist you with an itinerary for your ceremony and rehearsal. I can be available for the rehearsal to assure everyone knows what they are doing and to ensure that everything runs smoothly, on the day of the ceremony. I will arrive early at the ceremony to make sure everything is going smoothly and everyone arrives on time and is in their place. I assist with ceremony line up and will remain for anything that comes up until the reception begins to wrap up.
All packages are subject to change. Packages can be adjusted based on your wants and needs. Additional services are also available. Hourly rates can be provided.